To Report Workplace Violence Contact

Risk Management
(626) 585-7534
dinda@pasadena.edu

Campus Police
(805) 585-7489
sxmatchan@pasadena.edu

Human Resources
(805) 585-7310
bcummins@pasadena.edu

Workplace violence encompasses various forms of behavior, including but not limited to the following:

The threat or use of physical force against an employee that may result in or have a high likelihood of resulting in injury, psychological trauma, or stress, regardless of whether the employee sustains a physical injury.

Incidents that entail the threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, even if the employee does not sustain an injury as a result.

Workplace violence can be categorized into four distinct types:

Type 1 - Violence committed by a person who has no legitimate business at the worksite. This category includes violent acts by anyone who enters the workplace or approaches workers with the intent to commit a crime.

Type 2 - Violence directed at employees by customers, clients, patients, students, inmates, or visitors.

Type 3 - Violence against an employee by a present or former employee, supervisor, or manager.

Type 4 - Violence committed in the workplace by a person who does not work there but has or is known to have had a personal relationship with an employee.

NOTE: Workplace violence does not encompass lawful acts of self-defense or defense of others.

When does the Workplace Violence Prevention Plan apply?
The plan is maintained and in effect to satisfy California’s SB-553 requirements and applies to all work areas and employees; it establishes the District’s framework for identifying, preventing, and responding to workplace violence and must be implemented at all times

Who is responsible for implementing the plan on campus?
Senior management has ultimate responsibility (Assistant Superintendent/VP Business & Administrative Services), the WVPP Coordinator (Executive Director, Business Services) handles day-to-day oversight, departmental supervisors/managers implement the plan locally, and every employee must comply, report hazards/incidents, and participate in prevention activities.

How do I report workplace violence or threats?
Report promptly via the District’s Online Reporting Platform or call 9-1-1 if a threat is imminent; the plan also provides confidential and anonymous reporting options and a written reporting form (Exhibit 1) for documenting incidents.

What will the District do after a report is made?
The District will take immediate action to assess safety, secure the scene, initiate a preliminary assessment, and when warranted perform a formal, impartial investigation led by trained personnel; confidentiality will be maintained to the extent possible and parties will be informed of results as allowed by law.

Will I be protected from retaliation if I report violence?
Yes — the plan explicitly prohibits any form of retaliation against employees who report workplace violence in good faith (discipline for retaliation can follow District policy and AP references), and training will emphasize the non-retaliation policy.

What training will I receive and when?
Employees receive initial WVPP training when the plan is established for the workplace (or within one week of hire as noted) and annual refresher training; training covers the plan overview, reporting procedures, hazard identification and corrective measures, emergency response, the Violent Incident Log, and includes an interactive Q&A opportunity.

What is the Violent Incident Log and what information does it include?
The Violent Incident Log records every workplace violence incident (date/time/location, incident type(s), description, perpetrator classification, circumstances, consequences and response actions) while omitting personal identifying information to protect privacy; the log is reviewed periodically and retained per the record retention rules.

If an incident happens now, what emergency actions should I expect?
The plan provides immediate response procedures: alerting employees via audible/visual/digital systems, following site-specific evacuation or sheltering plans, contacting trained staff/security and calling law enforcement when required, and conducting drills so employees know how to act under the alert system.

How are workplace-violence hazards identified and fixed?
Hazards are identified through scheduled periodic inspections, post-incident inspections, and employee reports; evaluated for priority, corrected promptly (elimination when possible) or with interim/temporary controls, and tracked with timelines and documentation until fully resolved.

How long are WVPP records kept and who can see them?Records of hazard identification, evaluations, corrections, and incident investigations (including Violent Incident Logs) are kept for a minimum of five years; training records are retained at least one year; required records are made available to Cal/OSHA and to employees or their representatives within 15 calendar days of request, with protections to exclude medical or other private information.