Resource Allocation Overview
When Annual Updates are completed each fall, a process of analysis and prioritization begins, which tightly focuses the mission-critical areas of need that have been identified for budget augmentation consideration. Identified resource requests are compiled into a comprehensive Prioritization Master List by the Office of Institutional Effectiveness (OIE) and distributed to deans and unit managers. The managers conduct an initial level of prioritization based on a common rubric. When the first level of prioritization is complete, managers share the items that will move forward in the process with their constituents and provide an opportunity for feedback from the authors and contributors to the Annual Updates. The list is recompiled and distributed to the Executive Committee for the next phase of prioritization. Resource experts such as Human Resources, Facilities, and Information Technology Services (ITS) are consulted at this time to ensure accuracy. Other categorical funding sources such as Instructional Equipment, Student Equity and Access (SEA) Funding, and Capital Outlay Funding (Fund 41) are considered and evaluated for appropriate items.
Requests that remain throughout the prioritization process form the Budget Request Master List, which is evaluated at the annual Spring Budget Retreat comprised of BRAC, IEC, SPSC, and SSSC members, as well as additional representation from Academic Senate, Classified Senate, Associated Students, and Management Association to ensure college-wide representation by all governance groups and provide focused expert leadership. The work of the Budget Retreat results in a list of items ranked by college priority to be used as a guide for how the college will allocate any unbudgeted funds.
Per institutional policy, Faculty hiring requests, while documented within the Annual Update process, follow the established Faculty hiring procedures.
BRAC is the overseeing governance committee for the process of Budget Development at PCC. The result of the process is the formation of each following fiscal year’s tentative budget, which is vetted by the President and College Council before it is sent to the Board of Trustees for final approval.
A benefit of this process is high level analysis of requests across the institution, which allows common trends in resource needs to emerge and be effectively consolidated rather than addressed on an ad hoc basis, resulting in streamlined budget resource allocation.