Pasadena City College (PCC) strives to integrate its planning, review, and budget development practices into one cohesive and cumulative process of resource allocation based on institutional self-evaluation and action planning. The Integrated Planning process at PCC relies on participation from the entire campus from the beginning to the end of every planning cycle, culminating in a new annual budget.
Fall Planning Retreat
The Integrated Planning process is launched with a Retreat at the beginning of the fall semester involving the Budget, Resource, and Allocation Committee (BRAC),Strategic Planning Standing Committee (SPSC), the Institutional Effectiveness Committee (IEC), and the Student Success Standing Committee (SSSC) to prepare for the Annual Update cycle. The Retreat includes a synopsis of the current budget outlook, an enrollment update, a student services update,a preview of changes or adjustments to the Annual Update process, and a review of the previous years Integrated Planning process.
Following the Fall Budget Retreat, all Divisions, Units, Programs, and Departments across campus complete their Annual Updates, which consist of a brief review/evaluation of the prior year's activities, and an action plan, including budget augmentation and new item requests. Training, assistance, and handbook resources are available from OIE.
OIE develops a master list of budget augmentation and new item requests from the Annual Updates and distribute it to all budget managers. Deans and managers will conduct initial prioritization of items based on a rubric aligned with the college’s strategic plan. HR, ITS, and Facilities will be consulted for expertise. Prioritized items will be submitted to members of the Executive Committee for further refinement, also based on a rubric.
Spring Budget Retreat
BRAC, SPSC, IEC, SSSC, and representatives from shared governance constituency groups participate in the Budget Retreat during the spring semester. The Spring Budget retreat is an opportunity to update the college community on the college budget, provide an overview of any initiatives the college is engaged in, and review and further prioritize the budget augmentation and new item requests from the Annual Update process.
If you would like more information about the spring budget retreat please contact email@example.com.
The prioritized budget augmentation and new item list, from the Budget Retreat, is presented to the College Council by the Superintendent-President. Upon the recommendation of College Council the prioritized budget augmentation and new item list receives a final review by the Superintendent-President and Vice Presidents. Augmentation and new item requests are incorporated into the final budget presented to the Board of Trustees.
OIE systematically evaluates the Integrated Planning process and suggest modifications and enhancements that will ensure a process that is constantly improving.