College Council Guidelines
The College Council shall serve as the central consultation committee and as a clearinghouse for all shared governance recommendations to the Superintendent-President. The College Council will ensure that there is an inclusive and transparent dialog on core campus issues and that all campus constituent groups have an opportunity to provide input and present ideas for improving the practices, programs, and services in which they are involved that support the mission of the college. (AP3005)
Section 1: Functions of the College Council
- Discuss issues brought from constituent groups
- Formulate recommendations to the Superintendent-President on campus-wide issues
- Guide the work of the Standing Committees
- Advise the Superintendent-President on the development and review of Board Policies and Administrative Procedures that are neither collective bargaining nor academic and professional matters.
- Advise the Superintendent-President on issues where no existing committee or group exists
- Set up ad-hoc committees or groups, when needed, to deal with issues not addressed by the Standing Committees.
Section 2: Membership of the College Council
The Superintendent-President or his/her designee is the sole Chair College Council. Representatives from College constituent groups shall be appointed to the College Council as follows:
- Academic Senate (4 Representatives)
- Faculty Association (1 Representative)
- Associated Students (3 Representatives)
- Classified Senate (3 Representatives)
- California Federation of Teachers – classified (CFT) (1 Representative)
- California School Employees Association (CSEA) (1 Representative )
- Police Officers Association (POA) (1 Representative )
- Confidentials (1 Representative )
- Instructional Dean (1 Representative) Appointed by Management Association in consultation with Superintendent-President)
- Manager (2 Representatives) Appointed by Management Association in consultation with Superintendent-President
The Superintendent-President, as the Chair of College Council, may select to have resource members represented at Council meetings. These could include but are not limited to Chief Student Affairs Officer, Chief Business Officer, Chief Instructional Officer and Co-Chairs of the College Council Standing Committees.
Section 3: Meetings
- The Chair of the College Council will schedule monthly meetings during the Academic year.
- All meetings of the College Council shall be open to the public. There shall be no executive sessions.
- Emergency meetings, in addition to the monthly meeting, may be called by the Chair as needed.
- If a holiday falls on the scheduled meeting day, the meeting will be rescheduled.
- The Chair may call meetings outside of the regular academic year if a quorum of represented members can attend.
- A quorum shall consist of 50% of active voting members (9) and the Chair.
- All actions or recommendations of the College Council shall require a simple majority of members present at the meeting.
- If voting on an action item ends in a tie, the Chair, at his/her discretion, can choose
- break the tie with his/her vote
- return the item to the appropriate constituent group or committee for further work or consideration
- re-agendize the item at a future meeting
- College Council Members may not submit votes in absentia but must be physically present at the meeting to vote. (Proxy votes will not be accepted)
- Members may designate a substitute for a meeting but must inform the Chair at least 24 hours in advance of the scheduled meeting day and time.
- Agenda packets (including the Minutes from the prior College Council Meeting) will be distributed electronically at least 48 hours in advance of regularly scheduled meetings to all College Council members.
- Meeting dates, times and agendas will be posted at least 48 hours in advance for public viewing.
- Members of the College Council committee may submit in writing proposed agenda items to the Chair at least two weeks prior to the next regularly scheduled meeting for consideration.
- Items brought to the College Council for consideration may be presented by the originator who may or may not be a member of College Council.
- Items brought before College Council may require action or may be information only items depending on the originating source and adherence to Board Policies and Administrative Procedures on Academic and Professional Matters and contractual agreements.
- The Chair may designate proposed agenda items to a Standing Committee as appropriate for consideration prior to the item being placed on the College Council Agenda for consideration.
Section 4: Appointments, Vacancies and Terms of Service
- The Chair shall inform constituent groups of the first meeting date of the fall semester within in one week or earlier of first week of the fall semester.
- Constituents groups will provide the Chair at least one week before the first regularly scheduled meeting of the fall semester the names and emails of selected representatives.
- The terms of office of all regularly appointed representatives will begin with the first regular meeting of the fall semester.
- Selected representatives from each constituent group shall serve for a period of one academic year.
- Representatives can serve for multiple years but must be reaffirmed by their representative constituent groups each academic year.
- Selected representatives who miss two consecutive meetings without notifying the Chair will be considered inactive, and their position on College Council will be considered vacant.
- The Chair has the sole authority to remove a representative that is inactive.
- If a selected representative’s position becomes vacant during the regular academic year, or a current appointee becomes inactive, the Chair will notify the representative constituent group of the vacancy. The constituency group then has one month to appoint a new representative to serve the remainder of the term of the original appointee, and will notify the Chair within one week of the next scheduled College Council meeting that the new appointee will assume the vacant or inactive position.
Download Complete Guidelines