Under the direction of the Assistant Dean for Instruction: Learning Resources, to perform a variety of Secretarial, clerical, bookkeeping, faculty liaison and student liaison activities and to do related work as required.
EXAMPLES OF DUTIES
- Coordinates and acts as direct liaison with academic and support departments and divisions
regarding distance learning operations and implementation. Duties include the following:
- Schedule preparation
- Admission and registration
- Marketing and print media development
- Faculty interface
- Student interface
- Information clearing house, including telephone and direct mail
- Record keeping
- Hiring, supervision and payroll for teaching assistants
- Liaison with distance learning consortia
- Coordination of materials production with the campus bookstore
- Provides secretarial support to the Coordinator, Media Resources, ITV, and Staging Services.
- Maintains departmental budget control records and other financial reports for ITV, Staging Services and the Instructional Resource Center.
- Transcribes letters, reports and bulletins and composes correspondence independently.
- Supervises student assistants and other clerical personnel.
- Organizes and schedules office duties and workload to meet deadlines which occur throughout the year.
- Maintains departmental records and files.
- Operates standard office desk top computer applications.
- Requisitions supplies and equipment.
- Arranges meetings, interviews, travel, and assemblies.
- At the request of the supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by a Learning Resources/ITV Assistant.
Education and Experience: Any combination equivalent to graduation from high school and two years of increasingly responsible experience in a secretarial and general office work. An AA/AS degree in secretarial or business training may be substituted for one year of required experience.
Knowledge and Abilities: Knowledge of schedule preparation, admissions, registration, and counseling procedures; ability to interpret and explain rules and policies; ability to prepare and edit reports and other materials; ability to compose routine letters independently; ability to communicate effectively with officials, teachers, employees, and the public; ability to assume responsibility and exercise sound judgment; ability to effectively work with others; work in a multi-ethnic environment.
Probationary Period: One year.
Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax