Under direction, performs the following duties requiring highly skilled secretarial work by planning, organizing and participating in the clerical and secretarial operations within a diverse office setting.
EXAMPLES OF DUTIES
- Proofreads material with speed and accuracy using standard proofreading symbols.
- Prepares a variety of documents from design to completion.
- Possesses the ability to format a variety of materials on a word processor in addition to the usual minimum typing and shorthand skills required by the College for the position of Senior Secretary.
- Possesses organizational skills which meet the needs of both the counseling and the curriculum functions of the College.
- Demonstrates problem-solving skills.
- Possesses the ability to interface with faculty, staff and students with awareness and sensitivity to the needs of each.
- Possesses the ability to work independently.
- Develops procedures to expedite receipt of information pertaining to curriculum and facilitates implementation of policies and programs.
- Coordinates work with Faculty Senate and the departments without reference to supervisor.
- Assists in coordinating communication with other colleges, arranging special information days and serving as a liaison person with feeder high schools of the District.
- Compiles information for publication of the College catalog.
- Arranges committee and other meetings which require intricate planning and scheduling.
- Attends meetings and prepares minutes and summaries of resultant actions.
- At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Assistant, Counseling and Curriculum Liaison.
Education and Experience: Any combination equivalent to graduation from high school and three years of increasingly responsible secretarial work, including two years in an educational setting.
Knowledge and Abilities: Knowledge of modern office practices and procedures; ability to interpret and explain complex rules and policies; ability to prepare and edit reports and other materials; ability to seek out and obtain or select a variety of data from several resources, compile it and present it in a format which is clear and usable; ability to compose letters independently; ability to keep information confidential and to exercise a high degree of discretion and judgment in performing duties; ability to establish and maintain effective working relationships and communicate effectively with College officials, instructors, classified employees, and the public; ability to work with minority students. Knowledge of and ability to use word processing hardware and software.
- An AA degree is desirable.
Skills: Typing 50 wpm. Shorthand 80 wpm.
Probationary Period: One year
Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax